How to Send and Receive Business Email via Gmail

Using Gmail to Manage Your Business Email

You can use your existing Gmail account to send and receive emails from info@yourdomain.co.ke — keeping everything in one place.

Part 1 — Receive Emails in Gmail (via Forwarding)

Option A — Set up a forwarder in cPanel:

1. cPanel → Email → Forwarders → Add Forwarder
2. Forward info@yourdomain.co.ke to your Gmail address
3. Emails sent to your domain address will arrive in Gmail

Option B — Add as IMAP account in Gmail:

1. Gmail → Settings (gear icon) → See all settings
2. Go to Accounts and Import tab
3. Under Check mail from other accounts, click Add a mail account
4. Enter info@yourdomain.co.ke → Next
5. Select Import emails from my other account (POP3)
6. Enter POP3 settings:

POP Server: mail.yourdomain.co.ke

   Port: 995
   Username: info@yourdomain.co.ke
   Password: your email password
   ✅ Always use a secure connection (SSL)

1. Click Add Account

Part 2 — Send Emails from Gmail Using Your Domain Address

1. Gmail → Settings → Accounts and Import
2. Under Send mail as, click Add another email address
3. Enter your name and info@yourdomain.co.ke → Next Step
4. Enter SMTP settings:

SMTP Server: mail.yourdomain.co.ke

   Port: 587
   Username: info@yourdomain.co.ke
   Password: your email password
   ✅ Secured connection using TLS

1. Click Add Account
2. Gmail will send a verification code to info@yourdomain.co.ke
3. Check your webmail at https://yourdomain.co.ke/webmail for the code
4. Enter the code in Gmail → Verify

Using Your Business Email in Gmail

When composing a new email, click the From field and select info@yourdomain.co.ke to send from your professional address.

You can set it as your default sending address under Settings → Accounts and Import → Send mail as → make default.